Think Active Privacy Notice for Gen22
Think Active (formerly CSW Sport) complies with the Data Protection Act and the GDPR.
This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why when applying to Gen22 with Think Active.
Why we collect and use Personal Data about you
We collect and hold personal information relating to individuals who apply to Think Active to partake in the Gen22 programme.
We use this information to:
- Contact you to discuss the application you have submitted
- Vet that you meet the criteria for the programme
- Register you to the programme officially, with United by 2022
- To sign you up to training/courses
- Follow up on your volunteering assignment
- Contact you regarding the monitoring and evaluation of your volunteering assignment experiences
- Send reports to United by 2022, via the West Midlands Active Partnership Consortium (as appropriate to the funding source)
- Promote successful applicants via Think Active social media channels and with partners
- Signpost to other support/resources which we think you may find of benefit
- Help us to develop and improve our services
What information do we collect about you?
We will collect information that Think Active require to process your Gen22 registration. This includes:
- Name
- Email address
- Contact telephone number
- Medical information
- Date of Birth (for eligibility purposes)
- Home post code (for eligibility purposes)
- Emergency contact details
- Gender
- Preferred sports
- Sporting participation
- Special category data such as ethnicity, disability and sexual orientation information
We will share data with:
For the process of registering Gen22 participants we need to share individual personal data with the funders, United by 2022.
Beyond United by 2022, we will not share any individual personal data with anyone outside of Think Active. We may however share details of your application with the following:
- United by 2022, the WM Active Partnership Consortium and Sport England to gain their feedback on Gen22 applications to avoid duplication of funds and maximize resources
- Share with training providers such as the Institute of Swimming and Educare for the purpose of signing you up to training/courses
- General public through Think Active digital media (website & social media) to promote successful applicants and share case studies
- Think Active Partners to promote successful applications, prevent duplication of funding, plan for future investment streams or to offer alternative support to unsuccessful applicants where available
How long will we keep your information?
We will only keep your information for as long as we need to so we can give you the service you need, unless we must keep it for legal reasons. Therefore, information related to Gen22 will be deleted when the programme finishes on the March 31st, 2024.
Your Rights
You have the right to:
- Ask to see the personal information we hold about you
- Ask us to change information we hold about you if it is wrong
- Ask us to delete the information we hold about you
- Ask us to limit the way we use your personal Information
- Data portability (have your data transferred to another Authority)
- Complain to the Information Commissioner’s Office
To exercise any of these rights please contact Think Active.
Withdrawal of Consent
Where personal data is processed on the basis of consent, you will have the right to withdraw that consent.
Complaints
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision.
If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioners Office at:
The Information Commissioners Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF.
